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Pouch Self Storage & RV Centers has been operating mini storage facilities since 1979. We provide a clean and secure environment for the storage of your personal and business needs.

What Papers Should-and Shouldn't-Your Business Shred?

Self Storage Anaheim

As a business owner, you may find that your company accumulates numerous files, papers, and receipts over the course of the year. While some of these papers are essential for your recordkeeping, others may simply be taking up space. With on-site document shredding services, you can safely and securely eliminate papers that are not serving your business’ needs. Here is an overview of the papers that you should and should not send through the shredder.

Don’t Shred Financial Statements
Financial statements are examples of documents that should never be shredded. Your financial documents may include reports of your assets, yearly income, or equity. Other important financial papers include cash flow statements and retained earnings statements. By keeping these documents on file, you will be able to keep accurate records of your business’ financial standing.

Sort Tax Documents Before Shredding
When you are seeking out papers to shred, you may be tempted to eliminate your old tax documents. While some tax documents can be shredded, others must be kept in storage for a certain period of time. As a rule, you should wait at least six years before shredding your company’s past tax statements. Employee tax documents, such as I-9 forms, can usually be shredded after four years.

Shred Identifiable Information
Once you have taken stock of the items you will need to retain for your records, you will be ready to start shredding any other identifiable information. Documents that include confidential information about your customers should be shredded after use. Any other papers that contain insider details about your company should also be sent through the shredder.

If you have further questions about on site document shredding protocols for businesses, contact POUCH Self Storage by calling (800) 378-4598. Along with our vehicle storage and self storage in Lake Forest, our personal storage company also offers secure shredding services. Our team will be happy to help you shred your extra documents and get your paper filing system under control.

Examining the Business Benefits of Document Shredding

The idea of a paperless office is an enviable one, but in reality, it’s hard to achieve. Businesses will always have to deal with reams of printed materials. Many of those printed documents will contain sensitive information, like customer data or financial information. Protect your business and your customers by signing up for secure, onsite document shredding.

Security and Peace of Mind
The No. 1 benefit of business document shredding is security. You and your customers can enjoy peace of mind knowing sensitive information won’t fall into the wrong hands. After all, identity theft is among the most common white collar crimes, and it’s growing at an alarming rate. With an onsite document shredding service, you won’t have to worry about criminals stealing information that will cost your customers and ruin your business’ reputation.

Convenience and Affordability
Running a business requires long hours at the office. It’s hard work to keep track of everything that needs to be done. And no matter how much revenue your business brings in, overhead is always a consideration when making business decisions. Onsite document shredding won’t require any extra work on your part, and it’s very affordable. All you’ll have to do is place documents to be shredded in the locked storage bin to await destruction.

Eco-Friendly Disposal
It’s technically possible to recycle non-shredded documents that contain sensitive information, but doing so wouldn’t be safe. There’s a greater risk that identity thieves will get their hands on it. When you choose onsite document shredding, your safely destroyed documents can be brought to a recycling facility. You’ll be doing your part to help make the Earth a little greener.

State and Federal Compliance
Depending on what type of business you have, you may be subject to multiple state and federal regulations regarding document retention and destruction. Law offices and healthcare clinics are just a couple of examples. Professional document shredding will help your business stay in compliance with document destruction requirements.

Onsite document shredding is available at POUCH Self Storage, along with the secure shredding of data DVDs, CDs, recording tape, and floppy disks. For storage options in Lake Forest and San Juan, call our office at (800) 378-4598.

Reserve Your Free Moving Truck Today!

Renting a storage unit from POUCH means you’ll get a great price on a secure self-storage space that is just right for your needs. Did you know it also means you can move your items with a free moving truck? Our We Move You FREE program makes moving into your storage unit as easy and affordable as possible.

To reserve a free moving truck, you must have a confirmed reservation for a new storage space. Simply contact your storage facility to set up a date and time for the truck. We provide the truck, driver, and gas free of charge. The driver is not allowed to assist you in moving your items, but the truck comes equipped with an appliance dolly and 10 moving pads at no extra cost.

Free moving trucks are available within a 15-mile radius of your POUCH Self-Storage facility. To reserve a truck or learn more about storage units in Lake Forest, call (800) 378-4598.

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