Identity theft is a quickly growing crime that can affect anyone. Not all
identity thieves operate remotely; it’s easier than you might think
for criminals to gain access to confidential documents that contain sensitive
information. If you live in New Jersey or Southern California, choose
POUCH Self Storage for easy and safe on-site document shredding.
Our secure shred system can handle reams upon reams of documents—50
pounds in less than one minute, in fact. There’s no longer a need
to tediously feed two or three pages at a time into your own shredder.
Simply place all of your obsolete documents in the locked Pouch Shred
Bin. It’s stored in a locked storage unit on-site and then rapidly
shredded in a Mobile Shred Truck by your NAID certified shred vendor.
A monitor allows personnel to observe the shredding process to ensure
the complete security of your sensitive information.
on-site document shredding is only part of what we do here at POUCH Self Storage. Visit us at
pouchselfstorage.com to find a location nearest you.
While many industries have quickly embraced the idea of a paperless office,
the legal field has yet to catch up. Some law firms are indeed switching
to electronic records for certain types of documents, but there are inherent
cybersecurity concerns. And at times there is uncertainty about about
how long clients’ files must be maintained, they often end up with
a veritable mountain of paper. If you’re facing a record management
crisis, there are a few things you need to know about
on-site document shredding services.
Which Documents to Save
Unfortunately, figuring out which documents you must retain is made far
more complicated by the lack of uniformity among state requirements. Even
within state guidelines, document shredding rules can differ among different
practice areas. In California, for example, criminal files must be retained
until the client dies, whereas documents pertaining to entrusted client
funds and property must be preserved for five years after the date that
the funds or property were disbursed to the client. Some documents, including
those with pecuniary value, must be saved indefinitely unless you obtain
the permission of the client to shred them.
Which Documents to Shred
As space becomes cramped,
deciding which documents to shred becomes increasingly important. Diligent lawyers can contact the state
bar association for detailed guidelines. In general, it is presumed safe
to shred documents that pertain to civil cases and do not carry intrinsic
value if five years have passed from the date that the file was closed.
To shred a document sooner than this, it’s wise to obtain written
permission from the client. Of course, exceptions do exist. If you’re
unsure about a specific document, you can always connect with the state
bar ethics hotline.
POUCH Self Storage offers convenient and secure on-site document shredding for your peace
of mind. For those files that you cannot yet shred, we also provide secure
self-storage units in Orange, Los Angeles, and San Bernardino Counties.
Look up a location nearest you at
pouchselfstorage.com, give us a call if you have any questions and be sure to check out our
professional packing supplies.
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