Shredding documents is part of doing business, but taking care of the process on your own could be a costly mistake. There are practical reasons that in-house shredding doesn’t work, such as machine maintenance, and security reasons, such as exposing sensitive corporate information. Here are some reasons you should look for a facility with secure on-site document shredding for all of your document destruction needs.
Keep Your Information Secure
When you handle shredding in-house, you open yourself up to several security risks. First, you may have documents that contain information not all employees should see but that they could easily come across somewhere in the shedding process. This risk is especially prominent for medical offices, who risk violating HIPAA compliance guidelines, and law firms. Other businesses may simply want to reduce the number of people who see things like customers’ Social Security numbers or credit card numbers. Doing shredding in-house raises the chances this information can be accessed. Likewise, competitors and identity thieves may realize your trash is a treasure trove of information when you don’t use a secure facility with on-site shredding who can take of disposal for you.
Use Time More Efficiently
Shredding documents is not generally an efficient use of your employees’ time, and it could distract them from the tasks you really need them to perform. The more paper your company generates, the more time your employees will need to dedicate to shredding, which could significantly impact the efficiency of your business. Doing shredding out-of-house lets your employees focus on doing their jobs instead.
Avoid Shredding Machine Issues
Many companies who attempt in-house shredding quickly find out how frustrating it can be. Shredding machines are sensitive, and with a large number of people using them, it’s inevitable many people will do things to damage the machine, like overfeed paper or run staples through it. The time spent keeping the machine operational is a further drain on productivity.
POUCH Self Storage is pleased to offer secured on-site document shredding in Orange County, Los Angeles County, and San Bernardino County, alongside a Move you FREE truck program , and records management solutions offered at Pouch Records Management . Find out how we can help your business by calling any of our storage facilities at (800) 378-4598.
When you are choosing between self-storage units, one factor you will need to consider is whether you need climate control. Not all people need climate-controlled storage , but for others, it is the only way to safely store their items. Should you choose a storage facility with climate-controlled units? Here are some of the times you should consider renting a unit with climate control.
You will be storing items for an extended period of time.
No matter what you’re storing, if you plan to keep your self-storage unit for a long period of time, or if you aren’t sure how long you will be storing your items, then climate control may be a good idea. Climate control protects things like furniture, clothing, and artwork from damage during storing, so the longer you have those items in a unit without climate control, the more vulnerable they are to being ruined. Sometimes when your items are in storage for an extended period of time, even if they are boxes of books and other sturdy items, climate control keeps them in better shape.
You live in a humid climate.
Humidity and storage are a risky combination, especially when you are storing furniture, papers, clothing, and artwork. Humid conditions can allow mold and mildew to grow on your belongings, rendering them unusable. If humidity is a regular issue where you live, consider choose climate-controlled storage facilities for your things.
You live in climate that gets very hot or very cold (or both).
Like humidity, temperature can have an impact on your storage unit. If the temperature where you live consistently rises above 90 degree F or drops below freezing on a regular basis, climate control can offer protection to your items. Note that appliances, audio equipment, collectables, and furniture can be especially vulnerable to damage caused by temperature changes.
Contact POUCH Self Storage to find out options for climate controlled self-storage in Orange County. We also offer options for jumbo storage units, a Move you FREE truck program and packing supplies for purchase to make the process as easy as possible. Call (800) 378-4598 today for more information.
Every year POUCH Self Storage and POUCH Records Management are recognized by their Management Company, Yelland Properties for another year of hard work and dedication. Every year, the VP goes above and beyond planning for this yearly event. From choosing the venue, creating a theme, approving the menu, to hiring the entertainment and everything in-between every minute detail was put into place by her. This year we celebrated Bollywood Style!
- Bol·ly·wood [ˈbälēˌwo͝od] NOUN
- the Indian movie industry, based in Mumbai (Bombay).
The night was so much fun, full of laughing, dancing… and lets not forget… AWARDS! Our team here in Tustin walked away with 4 team awards including Top Retail Sales and Shredding, Social Media Promotion, Top Truck Moves for an individual and…. The BIG one…. FACILITY OF THE YEAR! (Best Facility Performance). Along with some personal achievement awards, it was nice to be appreciated for our hard work throughout the year. We take great pride in our facility and although the job isn’t always easy… It’s nights like this that make it all worth it.
Thank you again for the wonderful night, we can’t wait for next years celebration.
- Bol·ly·wood [ˈbälēˌwo͝od] NOUN
It can be overwhelming to know what financial documents should be placed in storage units and which can be safely shred. Not keeping financial documents for long enough could be problematic if you are audited or if you have issues with your retirement accounts, but having too many records can lead to disorganization.
Which records should you keep in storage units, and which should you shred? Watch this video for advice. Always keep forms that support deductions on your taxes for the window in which you could be audited, and consider keeping forms relating to retirement accounts forever.
Whether you need storage facilities for your records or are ready to shred, POUCH Self Storage has the solutions for you. We offer self-storage units in a variety of sizes, and safe, on-site document shredding. For self-storage in Orange County, please call (800) 378-4598.