The idea of a paperless office is an enviable one, but in reality, it’s hard to achieve. Businesses will always have to deal with reams of printed materials. Many of those printed documents will contain sensitive information, like customer data or financial information. Protect your business and your customers by signing up for secure, onsite document shredding .
Security and Peace of Mind
The No. 1 benefit of business document shredding is security. You and your customers can enjoy peace of mind knowing sensitive information won’t fall into the wrong hands. After all, identity theft is among the most common white collar crimes, and it’s growing at an alarming rate. With an onsite document shredding service, you won’t have to worry about criminals stealing information that will cost your customers and ruin your business’ reputation.
Convenience and Affordability
Running a business requires long hours at the office. It’s hard work to keep track of everything that needs to be done. And no matter how much revenue your business brings in, overhead is always a consideration when making business decisions. Onsite document shredding won’t require any extra work on your part, and it’s very affordable. All you’ll have to do is place documents to be shredded in the locked storage bin to await destruction.
It’s technically possible to recycle non-shredded documents that contain sensitive information, but doing so wouldn’t be safe. There’s a greater risk that identity thieves will get their hands on it. When you choose onsite document shredding, your safely destroyed documents can be brought to a recycling facility. You’ll be doing your part to help make the Earth a little greener.
State and Federal Compliance
Depending on what type of business you have, you may be subject to multiple state and federal regulations regarding document retention and destruction. Law offices and healthcare clinics are just a couple of examples. Professional document shredding will help your business stay in compliance with document destruction requirements.
Onsite document shredding is available at POUCH Self Storage , along with the secure shredding of data DVDs, CDs, recording tape, and floppy disks. For storage options in Lake Forest and San Juan, call our office at (800) 378-4598.
If you’re like many people, chances are you have more papers around your home than you know what to do with. While it may be tempting to throw documents with personal information into the trash, this could increase your risk of being a victim of identity theft. Documents with Social Security numbers, financial information, and other identifying information should be taken to an on-site document shredding facility near Anaheim to be destroyed. If you run a business, you probably have documents that can be put into business storage before they are shredded. Work with a professional records management company to make sure you remain in compliance with industry standards to protect yourself as well as your clients. Check out this infographic to learn more about the importance of document shredding. Please share with your friends and colleagues.
Every business, small or large, will accumulate a large amount of documents over the years. Many of these documents may likely contain sensitive information such as financial figures, client data, or personal employee information. To protect your business from fraud, theft, or other illegal activities that could be completed with sensitive information, documents should be stored and destroyed in a secure manner. Follow these tips for on-site document shredding procedures that can better protect your business.
Secure Company Documents
Any paper document containing essential information to the business, client, customer, or employee should be accounted for. A regular audit of documents with sensitive information minimizes the risk of fraud or theft. Employees should be trained to properly handle documents when storing these documents.
Store Documents Safely
When documents are to be destroyed, it is important not to throw them in the trash or recycling with other non-important documents. A business should have a security system implemented for storing any sensitive documents to be destroyed. A good way to go about this is to store documents in a locked storage bin that cannot be accessed by employees.
Hiring an outside company to destroy documents with on-site shredding is the best way to reduce the risk of these documents being stolen or inappropriately used by employees. A third party will provide a special locked bin to hold documents until time of shredding. During on-site shredding, an industrial shredder will be brought to the business to shred documents. Documents will be destroyed and the business owner will be able to oversee the process. Upon completion, a certificate will be presented to provide legal proof that documents are destroyed.
POUCH Self Storage makes it easy to protect your business. Call (800) 378-4598 to discuss more options about document storage and on-site document shredding. Don’t forget to ask us about all of our services for self-storage in Orange, Los Angeles and San Bernardino County.
If you’re looking into business storage or records management services at a storage, you may be interested in learning more about the importance of document shredding. Document shredding is a crucial way to prevent the theft of confidential information that can be used for fraudulent purposes, such as identity theft.
For certain businesses, document shredding is necessary under the law. Some businesses retain records that contain confidential information such as addresses, Social Security numbers, personal health information, etc. These businesses are required to permanently and securely destroy these documents when they are no longer needed for the operation of the business.
At POUCH Self Storage, we provide business storage and records management services at our POUCH Records Management. POUCH Records Management is HIPAA, FACTA, and SOX compliant, with on-site document shredding services, an automated record retention schedule, 24-hour online access to records, and business records delivery and pickup. For more information, call us today at (800) 378-4598 or visit us online.
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